912|Living® 

Application & Screening Policy

1. Our Commitment to Fair Housing

912|Living® is an equal opportunity housing provider. We fully comply with the Federal Fair Housing Act and all applicable state and local fair housing laws. Our screening criteria are applied uniformly and consistently to all applicants. We do not discriminate on the basis of race, color, religion, sex, familial status, national origin, disability, or any other protected class under federal, state, or local law.

2. The Application Process

Application Submission:
All persons 18 years of age or older who will occupy the property must complete a full application and pay the application fee, regardless of income status. Children under the age of 18 must be listed as occupants on the application of a parent or guardian. All applications must be submitted via our online portal at https://912living.managebuilding.com/.

Application Fee:
A $60 non-refundable application fee is required for each applicant over the age of 18.

Complete Application:
An application is considered "complete" only when every individual over 18 has submitted a separate application, paid the fee, and provided all required information and documents, including but not limited to:

- Government-issued photo ID
- Social Security Number (SSN) and Date of Birth (DOB)
- Proof of income (see income criteria below)
- Contact information for previous landlords
- All pet information (if applicable)
- Emergency contact information

Processing Order:
We process complete applications on a first-come, first-served basis. We pre-screen applications for stated income qualifications. We will not charge your application fee or run the credit/background check until your application is first in line for processing and you have viewed the property, either in person or via a video tour.

Processing Time:
We aim to provide a decision within 2-3 business days after the entire application group is complete.

Property Showings & Application Status 

To ensure a fair process for all prospective tenants, we do not disclose whether there are other pending applications on a property.

We will continue to show available properties and accept applications until a lease agreement is fully signed and executed.

3. Rental Screening Criteria

All applicants are screened based on the following criteria:

Income Verification:
Total net monthly household income must be at least two (2) times the monthly rent. Income must be lawful and verifiable. Acceptable documentation includes:

- The last one (1) month of pay stubs, or
- A signed offer letter of employment on company letterhead, or
- For self-employed applicants, the last two (2) years of tax returns and three (3) months of bank statements.

Credit & Financial History:
We do not have a minimum credit score requirement. However, the application may be denied for the following reasons:

- Any eviction filed against the applicant within the last seven (7) years.
- Any bankruptcy filed within the last three (3) years.
- Any unpaid bills or collections reported within the last twenty-four (24) months.

Rental History:
We require two (2) years of verifiable, positive rental history. An application may be denied for reasons including, but not limited to:

- More than one (1) late rental payment within a 12-month period.
- A history of material lease violations.
- Any outstanding debt owed to a previous landlord.

Criminal History:
A criminal background check will be conducted on all applicants. As per HUD guidance, we conduct an individualized assessment of any criminal history. Applications may be denied for convictions that present a demonstrable risk to the safety of other residents or the property.
Note: We do not reject applications based solely on arrests or non-violent misdemeanors.

4. Pet Policy

Disclosure:
All pets must be fully disclosed on the application and are subject to approval by property management. Breed and size restrictions may apply depending on the specific property.

Non-Refundable Pet Fee:
A non-refundable pet fee of $250 is required for each approved pet, except in cases of service animals or emotional support animals (ESA).
Note: Service and ESA animals are not considered pets and are exempt from the pet fee.

Security Deposit:
For applicants with pets, the required security deposit will be 1.5× the monthly rent. This deposit may be adjusted or waived in cases of Conditional Approval or reasonable accommodation requests for individuals with disabilities, as required under the Fair Housing Act.
Note: Service and ESA animals are exempt from additional security deposits.

Service and Assistance Animals:
In accordance with the Fair Housing Act, no pet fee or additional deposit will be charged for service animals or emotional support animals (ESA) that are needed as a reasonable accommodation for applicants with disabilities. Documentation will be requested to verify the need for an assistance animal. All documentation will be treated as confidential.

Pet Restrictions:
Breed restrictions, size limits, and other pet-related rules may apply based on individual property requirements. Specific details will be provided in the pet agreement addendum.

5. The Decision Process

Approval:
Once approved, applicants will be notified and will have 24 hours to sign the lease agreement. The first month's rent is due no later than three (3) days after the lease agreement has been signed. 

Payment Method for First Month's Rent:

If your move-in date is less than seven (7) business days from lease signing, payment must be made with certified funds (i.e., a money order or cashier's check).

If your move-in date is more than seven (7) business days away, payment may be made online via EFT transfer (a $3 fee applies) or credit card (a 3% processing fee applies).

Security Deposit:
In accordance with Georgia law, the security deposit will be due on the day of move-in, after the move-in inspection is completed. The amount of the security deposit will be 1 (one) time the monthly rent for approved applicants, 1.5× the monthly rent for approved applicants with pets, or two (2) times the monthly rent for applicants with insufficient rental history, or in the case of Conditional Approval.
Note: Service animals and emotional support animals (ESA) are exempt from any pet fees or additional deposits. The required security deposit will be outlined during the move-in inspection.

Required Items for Move-In:

Before keys can be released, the following items must be provided on your move-in day:

Security Deposit Payment: The full security deposit must be paid in the form of a money order or cashier's check.

Proof of Renter's Insurance: You must provide a copy of your active renter's insurance policy declaration page.

Proof of Utility Connections: You must provide documentation (e.g., account numbers, confirmation emails) showing that all required utilities have been transferred into your name.

Move-In Inspection:
The security deposit is collected on the day of move-in. A move-in inspection report documenting the property's condition will be provided for your review and acknowledgment. You will have three days after moving in to add any missing items to the report and submit the final copy to our office.

Conditional Approval:
First-time renters or applicants with insufficient rental or credit history may be considered for conditional approval. This will require a security deposit equal to two (2) times the monthly rent.

Denial (Adverse Action):
If an application is denied, the applicant will receive an Adverse Action Notice via email.
If the denial is based on information from a consumer credit report, the notice will include the name, address, and phone number of the consumer reporting agency that supplied the information.
Per the Fair Credit Reporting Act (FCRA), you have the right to obtain a free copy of the report and to dispute the accuracy of any information it contains by contacting that agency directly.

6. Co-Signer Policy

912|Living® does not accept co-signers or guarantors who will not be residing in the property as a full-time occupant. All leaseholders must meet the screening criteria independently or as a household.
Note: We will consider reasonable accommodations in accordance with the Fair Housing Act for applicants with disabilities who require a co-signer or guarantor.